Privacy notice

Waitlist and website · Last updated 15 November 2026

Who we are

FleetPod is run by FLEETPOD LTD, a company registered in Scotland (company no. SC908784). Registered office: International House, 38 Thistle Street, Edinburgh, Scotland, EH2 1EN. We are the controller of the details below. Contact us about anything in this notice at support@fleetpod.co.uk.

ICO registration number: [to be added]

What we collect when you join the waitlist

Your email address and first name.
Your answers: what you move, how many drivers, and whether you'd like to test FleetPod before launch.
Where you found us, if the link you used said so (for example which Facebook group or post).
When you joined, the wording you agreed to, when you confirmed your email, and if you unsubscribe.
Which of our emails we've sent you.

What we don't keep

No cookies. This website sets no cookies and uses no advertising or tracking tools.
No IP addresses. To stop the form being abused, we count sign-ups per connection per day. We keep only a scrambled code (a hash made with a random key that changes every day), never the address itself, and delete it after a day.
Visitor numbers are totals only: how many times the page was opened, the form started and the form sent each day, and from which link. Nothing that identifies you.

Why we use it, and our lawful basis

We use your details to email you about FleetPod: launch news, early access and testing, and launch pricing. We also use your answers, in total, to decide what to build first. Our lawful basis is your consent (UK GDPR Article 6(1)(a)). You give it when you join and confirm your email, and you can withdraw it at any time with the unsubscribe link in every email or by emailing us. Withdrawing doesn't affect anything we did before.

We don't sell your details, and we don't share them with anyone for their own marketing.

Who handles it for us

These companies process the details only on our instructions, under data processing agreements:

Supabase: our database, stored in London (UK), and the server code that saves your sign-up.
Cloudflare: hosts this website and runs Turnstile, the check that tells people from bots when you send the form. Turnstile looks at your browser and connection to do this. Cloudflare says it doesn't use this information to track you or for advertising.
Resend: sends our emails. Resend is based in the United States, so your email address and name are transferred there. Resend is certified under the UK Extension to the EU–US Data Privacy Framework, which UK law recognises as giving adequate protection. Its data processing agreement with us also includes the standard contractual clauses approved for UK transfers (the EU Standard Contractual Clauses with the UK International Data Transfer Addendum).
Microsoft (Microsoft 365): our email inbox, if you write to us.

How long we keep it

If you don't confirm your email within 30 days, we delete your sign-up.
If you unsubscribe, we stop emailing you straight away. We keep a record that you unsubscribed, so you aren't added again by mistake, until the deletion date below. Ask us and we'll delete that record too.
Otherwise we keep your details until 12 months after FleetPod launches, then delete them, unless you've become a customer by then.

Your rights

You can ask us for a copy of your details, to correct them, to delete them, or to stop using them. Email support@fleetpod.co.uk. We'll reply within one month. There's no charge.

If you're unhappy with how we've used your details, please tell us first. You can also complain to the Information Commissioner's Office: ico.org.uk/make-a-complaint, 0303 123 1113.

Changes

If we change this notice we'll update the date at the top. If a change affects how we use details you've already given us, we'll email you first.